Current Bylaws RTO 12 Bylaws September 20, 2018
Adopted September 20, 2018
Proposed Revisions / Updates presented at the September 20, 2018 Annual General Meeting
One of the main reasons for updating our bylaws in 2018 was to ready ourselves to comply with the Ontario Not-for-profit Corporations Act (which should be proclaimed in the near future) and to ensure that the original 2009 bylaws properly reflected our organization. In preparing the by-laws for compliance, the RTO separated out policies in order to have two clear documents i.e. an organizational set of bylaws (the responsibility of the membership) and a set of governing policies (the responsibility of your elected Board of Directors. These bylaws were approved by the Board of Directors in the summer of 2018 and will be presented to our membership at the 2018 Annual General Meeting.
When the Board decided to review and update the bylaws in 2017, the deemed it important to retain assistance to sort out compliance with the new Act, and with best practices in not-for-profit governance. Sandi L. Humphrey, Board Know-How, and Richard Bridge, LLB were engaged to review our 2009 by-laws, engage directors, provide updates of board best practices, update the nomination process, complete a competency matrix and complete compliance requirements.
Our 2009 bylaws were created using a cut-and-paste approach and after an initial review of the bylaws it was indicated that while we had some aspects of our operation properly described there were others that needed updating (i.e. interim board). The Board of Directors also wanted to update the bylaws to reflect best practices and trends in the governance and operations of not-for-profit organizations (i.e. a smaller more engaged Board of Directors). This document represents the results of this collaborative process coordinated by the Board, our legal and governance advisors and the Executive Director. In the following sections the document highlights three columns 1) current bylaws, 2) proposed changes, and 3) rationale for changes.